You will need to have purchased and installed a digital id on your computer ( How do I do that? )
- Microsoft Outlook 2010
- Microsoft Outlook 2007
Sending a digitally signed message in Outlook 2010
- Open outlook 2010
- Click on New Email to open a new message
- Click on the Options tab
- On the More Options section click the arrow in the bottom right hand corner
- Click Security Settings…
- Check the Add digital signature to this message box
- Then click the Change Settings… button
- Then click the Choose… to select a digital signature
- Then Click ok then ok then close.
Note: We recommend that you DO NOT choose to Encrypt contents and attachments for outgoing messages as this means every person you email must have a digital certificate to read your messages.
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Sending an encrypted message in Outlook 2010
- To send someone a encrypted message you will need a copy of their recipient’s digital ID. Ask them to send you a digitally signed message.
- Open the message.
- Right-click the name in the From field.
- Select Add to Outlook Contacts.
- Click Save and Close.
- Note: If an entry for them already exists, select Update new information from this contact to the existing one.
- Click OK.
- Click on New Email to open a new message.
- Click on the Options tab.
- On the More Options section click the arrow in the bottom right hand corner.
- Click Security Settings…
- Check the Encrypt message and contents and attachments box.
- Then click the Change Settings…
- Then click the Choose… and select the Encryption Certificate.
- Then Click ok then ok then close.
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Configuring Outlook to digitally sign all outgoing emails in Outlook 2010
- Open outlook 2010
- Click on New Email to open a new message
- Click on the Options tab
- On the More Options section click the arrow in the bottom right hand corner
- Click Security Settings…
- Check the Add digital signature to this message box
- Click OK
Note: We recommend that you DO NOT choose to Encrypt contents and attachments for outgoing messages as this means every person you email must have a digital certificate to read your messages.
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Sending a digitally signed message in outlook 2007
- Open Outlook 2007
- Click on New to open a new message
- On the Message tab, from the Options group click the Sign icon (envelope with red ribbon):
- Complete and send the message.
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Sending an encrypted message in Outlook 2007
- To send someone a encrypted message you will need a copy of their recipient’s digital ID. Ask them to send you a digitally signed message.
- Open the message
- Right-click the name in the From field
- Select Add to Outlook Contacts
- Click Save and Close
- Note: If an entry for them already exists, select Update new information from this contact to the existing one
- Click OK
- Open a new message
- Click on New to open a new message
- On the Message tab, from the Options group, click the Encrypt icon (envelope with blue ribbon):
- Complete and send the message
Configuring Outlook to digitally sign all outgoing emails in outlook 2007
- Go to Tools , Trust Center and choose Email Security :
- Tick to Add digital signature to outgoing messages:
- Click OK
Note: We recommend that you DO NOT choose to Encrypt contents and attachments for outgoing messages as this means every person you email must have a digital certificate to read your messages.
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